Procurement Case Team

CoBE, Procurement Case Team

Position

Procurement Case team coordinator

Name

Yalemwork Getnet Ayele

College

Bahir Dar University, College of Business and Economics

Postal Address

P.O Box. 3052 , Bahir Dar, Ethiopia

Phone number

+251 - 918- 001799

E-mail-  

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 Staff                

No

Id No

Name

Sex

Edu. Prof

Specialization

Experience

Responsibilities

Remark

1

1772

Yalemwork Getnet Ayele

F

12+4

Management

1997

Procurement coordinator

 

2

909

Gashie Demelash Tariku

M

12+4

Management

1996

Procurement

 

3

1140

Yordanos Teka Gidey

F

12+4

SSOM

1996

Secretary

 

4

1073

Nega Belete Haile

M

12+2

Purchasing& Supply

1996

Procurement

 

5

765

Amare Tsegaw Nigatu

M

Diploma

 

1990

Janitorial& Gardening

 

 

 

 

 

 

 

 

 

   

 

 

 

 

Job summary:

  • Determining the procurement methods, polishing specifications, preparing bid documents , preparing evaluation criteria, Reminding the users and facilitating to initiate procurements according to plans, Selling documents in person and make on-time procurements

Duties and Responsibilities

  • Arranging negotiations and conducting it in a manner that promotes a well-principled win-win outcome and ensuring the best value of money
  • Ensuring at all times of the proper performance of all contracts that are entered into by the College
  • Ensuring that the bids remain open for the specified period
  • Ensuring transparency, accountability and responsibility in all its activities
  • Making sure that the supplier submits effective and valid performance bonds and handling it safely and as agreed
  • Returning bid bonds to bidders without any delay
  • Sending a notice of contract award
  • Sending letters of thanks to all bidders notifying the winner and the winner price and type of item as detailed as it is sufficient to give proper information to the bidders
  • Assisting the user in the examination process of quality, quantity, cost, etc of the procured goods
  • Conducting the process of selection of suppliers in cases of Restricted, Pro forma, Negotiated, and Emergency procurement
  • Effecting payment as agreed
  • Ensuring transparency, accountability and responsibility in all its activities
  • Evaluating tender documents
  • Making sure that the supplier submits effective and valid performance bonds and handling it safely and as agreed
  • Selecting the winner
  • Selling documents in person
  • Keep and maintain the list of suppliers as it is from time to time updated and delivered by the relevant bodies
  • Maintain a record of all suppliers and their track-record of previous contractual performance
  • Maintains the blacklists of all corrupt and conspiring suppliers and take appropriate measure in consultation with the appropriate government departments, if need be.
  • Maintains the record of all procurements carried out at the college both on hard copy and soft copies and make it accessible to any interested
  • Procure items that are to be procured at the College level