Graduate Studies and Continuing Education (GSCE)

Director of Graduate Studies and Continuing Education (DGSCE)

1. The Director of Graduate Studies and Continuing Education (DGSCE) is the official program administrator of the rules and regulations of the Graduate studies and Continuing Education in the College, the designated advocate of the needs of the graduate program and graduate students in College, and the initial advisor of all matriculating graduate students. The DGSCE serves as unique liaisons among the graduate student body, the graduate faculty, and the graduate program administration, and possesses the authority to speak for the graduate program on any matter relating to graduate programs in the College. The work of the DGSCE shall include leadership, recruitment and admission, scholarship promotion, mentoring, administration, planning and reporting.

2. The CARD nominate the candidates (with a qualification of Assoc. Prof & above, and a PhD Degree or equivalent) for the position of the Director together with other applicants to the post, and the CED will appoint appoints the Director from among the three nominees that scored the highest votes. Candidates for DGSCE must have a qualification of Associate Professor and above, and are the faculty members of the graduate program in the College or similar Institutions elsewhere, and are expected to have had deep engagement with the teaching, training and research activities in health science disciplines. The Director serves for a term of three years with a possibility of election for another term. Because the Director is responsible to the graduate faculty and the graduate students of the College, as well as to the staff of the school with graduate programs, the job is highly critical and demanding.

Duties and Responsibilities of the Director

The Director shall, in particular, have the following duties and responsibilities related to graduate and continuing Education Programs:

  1. Develop and articulate the mission, vision, values and objectives of the office of graduate studies and Continuing Education in consultation with the CED, CARD and respective directors/Deans; as well as communicate and inculcate it to the college, schools, internal and external stakeholders;
  2. Formulate the DGSCE office‟s strategic and annual plan in consultation with respective directors, Deans and other relevant stakeholders (public/industry, etc.) and submit to the College Senate/CED office for final approval; 3.
  3. Communicate and inculcate the DGSCE office‟s strategy, vision, mission and goal to college members, internal and external stakeholders; 4.
  4. Coordinate the all graduate programs (Masters, PhDs, Specialty and Fellowship (subspecialty) Certificates in Clinical Medicine);
  5. Design policy for course assignment of academic staff and recruitment of support staff for continuing education program;
  6. Plan (short term, long term), follow up the implementation with the Deans of respective schools, and report the graduate and continuing education program activities to CARD, CED and other relevant college offices;
  7. Serve as chair of the College graduate recruiting, admissions, and fellowship committees or to delegate such authority where appropriate;
  8. Expand programs in collaboration with respective schools and departments in line with the HRD plan of the College/Hospital, MOH, MOE and other stakeholders;
  9. Prepare guidelines, standards and other relevant processes/procedures to improve quality of graduate education (Curricula, Pedagogy/Andragogy, Research, and CME/CPD) in collaboration with schools, HSEDC, Standing Committees and other relevant offices in the College and the University;
  10. Monitor the students‟ progress from admission to graduation;
  11. Prepare the annual Graduate student and staff awards request, and allocate funds as are allotted;
  12. Report graduate student funding administered by the College or received directly by the graduate student from an external national/international funding agency;
  13. Assess the quality of the graduate program(s) using quantitative metrics and descriptive narrative for University accreditation reports to government regulatory bodies (MOH/FMHACA, MOE/HERQA, etc.);
  14. Review and if appropriate, endorse any individual exceptions requested to standard milestone examination timelines or committee participation;
  15. Revise the rules, regulations or procedures for academic standing of graduate students when appropriate, and recommend to the College Standing Committees and Executive Management modifications;
  16. Recommend to divisional representatives of the Executive Committee desired modifications of Graduate program and CEP rules, regulations, or procedures;
  17. Prepare quality framework (input, process and output) and ensure its implementation to maintain quality of programs;
  18. Create database, analyze and interpret the data on Postgraduate programs and report the results; Works, in collaboration with academic units, to fulfill qualified staff for graduate and CE programs;
  19. Monitor annually graduate students‟ progress towards degree, including compliance to Senate Legislation and bylaws, and English language requirements where mandated
  20. Serve as initial advisor and continuing advocate for all graduate students;
  21. Promote, support and monitor graduate and CE programs;
  22. Ensure journal clubs are held regularly in all graduate programs in the college;
  23. Ensure all graduate level faculties have taken andragogy/pedagogy trainings to maximize effective teaching and desired competency;
  24. Ensure all graduate level research proposals and research outputs are defended;
  25. Initiate and monitor the development and review of postgraduate programs and curricula;
  26. Review and revise, on time demand, the rate of tuition fee in order to provide quality service at an affordable price and means of revenue generation for the college;
  27. Participate in the College Senate meetings;
  28. Participate in the college standing committees (The Academic Standards and Curriculum Review Committee (ASCRC), The staff Recruitment, Appointment and Promotion Committee (SRAPC), The Research, Development and Publication Committee (RDPC), The Library and ICT Development Committee (LICTDC), and the Admissions and Placement Committee (APC) and varied hospital committees) as appropriate;
  29. Prepares capacity building programs for postgraduate students and staff;
  30. Recommend to the schools with graduate program(s):
  1. all Master, Specialty/Subspecialty, or Ph.D. committee assignments;
  2. any changes in departmental course offerings;
  3. all requests for transfers of graduate credit, leaves of absence, or time extensions;
  4. probationary conditions for any student in academic difficulty;

31. Works on internationalization of the programs;

32. Coordinate multi-disciplinary postgraduate and CE programs;

33. Deal with issues related to students‟ academic problems;

34. Ensure the availability of all the necessary educational inputs;

35. Develops partnerships both within the University and beyond in order to discharge its duties and responsibilities for implementing graduate and continuing education programs.


Prof. Netsanet Fentahun

Director, Graduate Studies and Continuing Education
College of Medicine and Health Sciences,

Bahir Dar University, Ethiopia
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College Of Medicine and Health Sciences

Bahir Dar University

 Bahir Dar, Ethiopia

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